Frequently Asked Questions
For FAQ’s and information regarding TrailFest please visit these FAQ’s.
What is a challenge event?
The challenge will start at 09:00 and your last lap needs to be started at 14:59:59 at the latest. This means you could do 1 lap and be done by 09:15 or you could try and do 15+ laps and run 40+ miles! It's completely up to you. You might just want to run for 3 hours, whatever you want to do is your decision. Only complete laps will count towards your official time/distance, no half laps. Once you're out of the race you're out of the race, you can't run one lap, go home have a cup of tea and then come back and run some more! Once you have the medal around your neck you are signed out and finished. Check the individual event pages to see how many laps are needed to complete half, full and ultra marathon distances. We will usually add a “mini-lap” to help people complete marathon distance if needs be.
Do I need to be really fit?
The idea behind Big Bear Events is to hold races for everyone to take part in. As long as you can put one foot in front of the other you should be fine! You can walk, jog, run or sprint the route. For our Challenge events you can do as much or as little in the 6 hours as long as you complete 1 lap. If you fancy doing an ultra distance run you don't necessarily need to have run a race before - but it might be wise! You need to be fit enough to run the distances you want to run. Our 10K events have very generous cut offs and will be highlighted on the event page.
What do I get?
The below is what we intend to give to competitors at our events. There may be occasions where we offer something slightly different either intentionally or due to matters outside of our control.
All events
Event specific finishers medal (a nice one too!)
Challenge events
Some sort of specially crafted liquid and solid goodies! Details will be dependent on each event, but in the past we have had beer, flapjack and apple juice.
The great feeling of being part of a different event!
A fully stocked aid station on each lap. Think kids picnic rather than water station! Once you enter an event if you have requests let us know at info@bigbearevents.net and we'll do what we can.
10K’s
Water and sports drinks at (roughly) the half way point
Water at the end
Can I transfer my entry or get a refund?
Please see our refund policy
Are there awards for the winners?
Challenge events
No, not really! Our events are for everyone to enjoy, if you run a marathon distance in 2:10 but someone completes 1 more lap in 6 hours who is the winner? If you complete your first ever half marathon at the age of 60 are you not a winner too? With these events potentially there could be 5 or 10 people who feel like winners (fastest marathon, fastest lap, fastest half marathon, longest distance etc.) and as such it would somewhat spoil the occasion. Officially the 'winner' is the person who covers the most distance on the day but everyone has different goals - achieve that and you're a winner in our eyes! We may get awards prepared for our series events though to reward those that have run across all of the events in a series.
10K’s
We will generally have senior and masters male and female awards for our 10k events. That isn’t to say the above sentiment isn’t also true though!
TrailFest
Yes! We’ll have some large awards for first male and female and then likely some smaller awards for 2nd and 3rd male and female. It’s a different sort of event and so we do a different sort of offering!
Can Nordic Walkers enter the events?
Most definitely! All of our events are suitable for Nordic walkers, all we ask is that you start at the back and make space for faster entrants. Essentially the same as we'd ask of any slower movers to be honest. With a huge range in abilities and people running different distances at our challenge events we expect the field to spread out pretty quickly so it shouldn't impact you as a walker or other competitors after the first 30 seconds. You don't need to tell us beforehand and there is no special walkers entry, just sign up with everyone else!
Can I race with my dog?
Only at events that specifically are marked as Canicross friendly. You can see all of our information regarding canicross here. If you turn up to an event with a dog at an event nor marked canicross friendly you will not be able to run with your dog. You must also ensure you book on to the canicross entry when you book. If you enter the non-canicross entry send us an email and we’ll switch you across. We need to know who will be coming with dogs before the event.
Are there toilets or will we nee dot go like a bear in the woods?
We will have toilets! Depressingly it’s one of the first things we look for when picking a venue! We try to make the race HQ/ lap end as close to the toilets as possible so you aren’t running to many extra meters to use the facilities. That isn’t always possible however but we do try. You are of course allowed to use the toilets as and when you need them.
Can I run with headphones?
If you want to, yes. As a traffic-free event you can run with headphones. We would say however that you must be aware of your surroundings. There might be no cars but there could be horses, small children, bikes, dogs and of course small children on bikes being pulled by dogs! You’re out in the countryside, enjoy the relative quiet but if you prefer headphones that is not an issue either.
Do the challenge events count towards the 100 Marathon Club?
The short answer is yes. The races meet all of the criteria. All of our events will be listed on the 100 marathon club website too.
Can I run “just” a marathon?
Yes. All of our Challenge events (6 hour events) will have a set number of laps for marathon distance. In an ideal world the laps will be 3.3 miles, so 8 laps is then 26.4 miles (close enough to 26.2!). Where the lap is longer or shorter we may sometimes have to put in a “mini-lap” to get you close to marathon distance, we’ll try to never make you run 28 miles for your marathon!
Can I run “just” a half marathon?
Yes. All of our Challenge events (6 hour events) will have a set number of laps for half marathon distance. In an ideal world the laps will be 3.3 miles, so 4 laps is then 13.2 miles (close enough to 13.1!). Where the lap is longer or shorter we may sometimes have to put in a “mini-lap” to get you close to marathon distance, we’ll try to never make you run 15 miles for your half marathon!
Do I have to run a set distance in the challenge events?
Not at all. Turn up on the day and run as far as you want. If you’ve only ever run a 10K before come and do 2 laps, see how you are and keep going if you want! Trying to see if you can run an elusive marathon? Excellent, get to 20 miles and see if you want to carry on! The format is amazing for people trying to break barriers without the pressure of a “big city event”. the number of people who have run their first marathons and completed their longest ever runs with us is genuinely breath-taking, and very humbling!
Do I have to raise money for charity?
No not at all. If you'd like to then that's brilliant but all of our events are about running for the joy or running first and foremost. We pay to be at our venues, so we are putting a small amount towards the beautiful parks and woodlands we run in. Where there is car parking this money directly goes to the park too, so you’ve done your bit too!
You know some of your events are during the week and not in the school holidays?
Yes! We appreciate this is different to the standard Saturday/Sunday morning run slot. That is sort of the point! Not everyone works 9-5 Monday to Friday, people work shifts, flexi-time etc. or can take a day of holiday for the event. If that doesn't work for you, then most of our events won't work for you at present. As the company grows and our race calendar grows then maybe we'll entertain weekend events. However, the venues we use are considerably busier at the weekend, this could result in many issues for our events. It's not quite as simple as it may seem!
Will there be medical cover?
We pay for outside medical cover at all of our events, supplied by Events Medical Services based in Coventry. They have done many events with us and have been massively underworked - a good thing of course! However they have a defibrillator with them and are trained medics. In addition there will be people present with emergency first aid training. Don't be a fool - do not push yourself beyond your limits! Of course trips and falls will happen, especially with our off-road courses, but please try to be safe. If you are feeling unwell or you do injure yourself, end your race and have a sit down. It's not worth it, there is always another race day. We ask all of our runners to let us know if there is any medical information we need to be aware of (asthma, diabetes etc.) to enable us to try to keep everyone safe. As in any trail race often the first person to an injured/unwell runner is another runner and so we ask everyone to be good Samaritans in this regard.
Will I get lost?
We would hope not! The courses will be fully signposted with a few volunteers out on course at periods through the events.
Do I need a map?
No. The courses are contained within country parks or forests, marked and on clear footpaths. We do supply a gpx file with the route on though if you’d like to carry it with you. That said, these may be out of date come race day if there have been last minute changes to the route. For the Warwiskhire Bear Ultra it is strongly advised you have a print out of the route or even better the .gpx of the route on your phone. Needless to say this one event isn’t self contained in 1 park or forest.
Is there mandatory kit?
Generally not. The exception being a head torch at our head torch runs and the listed mandatory kit for the TrailFest events. Although you could be doing ultra marathon distances, with the lapped nature of the course and being signposted there is no mandatory kit. All we request is that you dress for the weather. If it's cold, add a layer, if it's hot be sensible. It's up to you to dress accordingly. In terms of footwear, look at the pictures on the event pages. We also post updates online as to ground conditions when we are marking the course the day before for last minute decisions.
How are the events timed?
We invested chip timing so our events will be chip timed from now on. It’s very simple but you must return your chips at the end of the event. They look inexpensive and 1 lost chip isn’t breaking the bank but loosing handfuls each year will have a tangible impact. You will likely be given clear instructions as to where to wear your chip – please listen or your chip is unlikely to get read and thus you will not get a time! We do use your “gun time” however, but given the size of the events the difference between crossing the line first or last is normally less than 10s (or an extra jaffa cake if you think of it like that!)
Is there somewhere secure for me to leave my bag?
The short answer is no. We will have a small area under the gazebo where the aid station is where you can leave a bag but it is not "secure" so it is left at your own risk entirely. Big Bear Events does not accept responsibility for any items that go missing or are broken. We have a small tent that we use to try to protect bags from the elements but it isn’t magic! We would suggest that as the car parks and HQ are never more than a few hundred meters away to keep a change of clothes and a chocolate bar for after in the car, not in a bag!
Is there somewhere I can leave my own food or drink?
Yes at our Challenge events. We will tell you which table has been designated for competitor’s own food. If you ask though we will do our best to get you anything you’d like for the aid station. We don’t police this table either – if you leave a big box of beautiful brownies out we can’t be held responsible if a hungry runner nibbles at them!
Race day details
Registration will be clearly signposted from the car park, you should see our flags and gazebo too. HQ will usually be close to the toilets at each location.
Challenge Events
Unless stated on the event page the race day will be as follows;
Race Registration opens at 08:15
Race Briefing at 08:50
Race start at 09:00
Last runner leaves HQ at 14:59:59
Race finishes at 15:00
Race team put their feet up at home and have a beer 19:00
Night time 10K’s
Race Registration opens at 18:00
Race Briefing at 18:50
Race Start at 19:00
Medical support ceases 21:00
Race team are tucked up in bed fast asleep 23:00
Terms and conditions
The terms and conditions of all of our events are the same, unless explicitly stated on the event page. They should be as you would expect from a small event organiser. You can view the T&C's
Is there a big book of rules?
As our events are generally not UKA permitted events there isn’t. Ultimately the decision of the Race Director is final, we would hope people can run, follow a route and be respectful to those around them. If you can do that we shouldn’t have many issues.
How old do I have to be to run in your events?
The below age restrictions are imposed by UKA. We however are generally permitted through UKA and as such may make slight exceptions with parental consent. This will be very much at our discretion however.
Age under 12 years 3,000m
Age 12-13 years 5,000m
Age 14-15 years 6,000m
Age 16 10,000m
Age 17 25,000m
Age 18-19 45,000m
Age 20 and over. No maximum distance
Given that our challenge events are timed events entrants young enough to be effected by these rules will be stopped at the appropriate distance.
Contact
If your question hasn't been answered of you are still unsure of anything please contact us at racedirector@bigbearevents.net where we'll do our best to help.